Digiform replaces paper forms and spreadsheets in the field. Inspectors fill them in on a phone or tablet, reports put themselves together, and managers see today's conditions without waiting for the end-of-month recap.
Works with the tools you already use
01Why switch
In many workplaces, forms are still filled in on paper, copied into Excel, and recapped for hours before they reach a manager's desk. Problems found in the field surface days later, and a lost sheet is gone for good.
With Digiform, data is recorded once, on site. Reports and dashboards are built from that data, findings go to the person responsible right away, and the full history is kept in order for audits.
02What you gain
The three jobs that take up the most time for field teams and the office.
The forms your team already knows move over as they are: from Excel files, from ready-made sample forms, or from a photo of the paper form. The layout stays the same, so people in the field understand it right away without long training.
Each kind of data has its own input: choices, numbers with limits, photos, signatures, and QR scans. Out-of-range values are flagged as they are entered, required fields cannot be skipped, and everything keeps working on sites with no internet.
No more copying into Excel or assembling monthly reports by hand. PDF and Excel reports come out of one template and go out by email on a schedule, while dashboards show trends and findings without waiting for a recap.
03Your industry
The problems we see most often in each sector, and what changes once the forms move to Digiform.
Manufacturing
The challenge
Shift checksheets are filled in on paper and copied into Excel. Values past their limits often only show up in the monthly recap.
What changes
Hospitals
The challenge
Daily check results are only written in a logbook, so it is hard to tell whether damage or problems have been dealt with.
What changes
Construction and safety
The challenge
Project sites often have no network, so inspection reports are handwritten and only typed up back at the office.
What changes
Fleet and assets
The challenge
Vehicle conditions are noted on loose sheets, so each unit's history is hard to pull together when a repair is needed.
What changes
04See it in action
Screenshots taken straight from Digiform with its built-in sample data. The app interface is currently in Indonesian.
05Your forms
Start from 20+ sample forms ready to load, or build your own with 23 input types: numbers, choices, photos, signatures, GPS, QR scans, and parameter tables.
06How it works
This flow fits almost every routine inspection, whether daily, weekly, or monthly.
| No | Step | What happens |
|---|---|---|
| 01 | Build the form | Start from a built-in template, import from an Excel file, or upload a photo of a paper form to rebuild it. |
| 02 | Set assignments | Choose who fills it in, which assets are inspected, and how often the inspection repeats. |
| 03 | Fill on site | Inspectors fill it from their phones: photos, signatures, GPS points, and QR scans, even without a connection. |
| 04 | Review and publish | Findings are flagged, dashboards update, and reports are sent to the people who need them. |
07One platform
No module is sold separately, and no extra app is needed.
This table is wider than the screen. Swipe sideways to see the other columns.
| No | Module | Details |
|---|---|---|
| 01 |
Form BuilderRebuild paper forms in digital form. Drag fields onto the canvas, group them into sections, and save the result as a template the whole team can reuse. |
|
| 02 |
Offline FillingFilling keeps going when the network drops. Digiform can be added to a phone's home screen like a regular app. Form definitions are stored on the device, submissions wait in a queue, and they send automatically once the network is back. |
|
| 03 |
Report BuilderReports in the format your manager asks for. You lay out the report yourself: header, data tables, number summaries, charts, photo attachments, and signature blocks. The result can be printed or exported right away. |
|
| 04 |
Dashboards and AnalysisData summaries without manual recaps. Every submission goes straight into the daily summary. Values past their limits are flagged, and questions about the data can be asked in plain sentences. |
|
| 05 |
ApprovalsFindings get acted on instead of ending up as notes. Every report goes through review. Out-of-range findings can be turned straight into a corrective action request with an owner and a due date. |
|
08Features
Designed around real working conditions: many inspectors, separate sites, limited connectivity, and reports that still have to be tidy.
Form builder | Build nested forms, parameter tables, and calculations without writing code. | |
Offline filling | Reports can still be filled in warehouses, mine sites, or basements. | |
Excel import and Snap-to-Form | Bring existing forms over from spreadsheet files or from photos of paper forms. | |
Analysis and anomaly flags | Period summaries, value trends, meter readings from photos, and questions about your data. | |
Reports and exports | Print-ready PDF files, Excel for further work, and CSV for other systems. | |
Notifications | Email and WhatsApp for new submissions, out-of-range findings, and approval requests. | |
Assets, QR, and assignments | Stick a QR code on a machine, then scan it to open the right form along with its history. | |
User roles and audit trail | Four roles with their own access rights, and every data change is recorded. |
09AI Assistant
Four jobs with clear limits, not an assistant that tries to do everything. All of them are optional, and every step still has a manual path.
Illustration that cycles through five examples: drafting a generator check form, drafting a safety inspection form, building a dashboard of inspections per site, reading a pressure gauge from a photo, and answering a question from your own records.
An illustration of how the prompt works. The screens are still being built, so the real ones may look different, and the examples above are examples, not results from anybody’s data. Whatever the AI drafts, the numbers are always computed from your own records.
Drafting forms from text or Excel | Paste a list of parameters or upload a spreadsheet, and the form skeleton is laid out for you to tidy up. Excel columns that are already well structured are read directly, with no AI involved at all. | |
Reading meters from photos | A photo of a meter needle or gauge becomes a number. It lands in the field as a suggestion, and the inspector still checks it and can correct it before saving. | |
Building dashboards from plain sentences | Say what you want to see and the widget layout is built for you. The numbers are always calculated from your own data, never made up, and when part of a request cannot be calculated, the system tells you which part. | |
Answering questions about your data | Questions are answered only from what is in your system. When the answer is not there, it says so plainly instead of guessing. | |
Can be switched off completely | Without an AI key, all four jobs fall back to their manual path and the rest of the app does not change at all. AI here is an extra, not a requirement. | |
Can run inside your network | The AI engine can point to a server you own, so nothing has to leave your internal network. |
10Integrations
Field data does not stop at Digiform. It can be integrated with a variety of systems, including databases such as Oracle and PostgreSQL, through the REST API, webhooks, or scheduled exports.
11Data stays yours
Digiform can run entirely on your own infrastructure, analysis engine included, so inspection data never has to leave your internal network.
On-premise or cloud | Install it on your own servers, or use the cloud if you would rather not run a server yourself. | |
Roles and permissions | Four user roles, each with its own access to every menu. | |
Audit trail | Every change is recorded along with who made it and when. | |
Local analysis | AI can run entirely inside your network when data must not leave it. |
Digiform runs on a standard server and only needs a browser on a phone, tablet, or computer. Our team handles the installation.
12Plans
Every plan uses the same product. The difference is how widely it is used, what integrations you need, and how much hands-on support you get.
This table is wider than the screen. Swipe sideways to see the other columns.
| Capability | Self-serve trialEvaluation and a pilot with one team | Best fit for daily operationsTeamDaily use across several sites | EnterpriseIntegration and compliance needs |
|---|---|---|---|
| All field types and built-in templates | included | included | included |
| Filling reports while offline | included | included | included |
| PDF, Excel, and CSV export | included | included | included |
| On-premise or cloud installation | included | included | included |
| Approval flow and corrective action | not included | included | included |
| Analysis dashboards and anomaly flags | not included | included | included |
| Email and WhatsApp notifications | not included | included | included |
| Scheduled recurring reports | not included | included | included |
| Integration with ERP, reporting systems, or IoT gateways | not included | not included | included |
| Analysis with local models on your own network | not included | not included | included |
| Rollout support and user training | not included | not included | included |
| Open Dashboard | Contact us | Discuss your needs |
Prices are not listed here because they depend on three things: how many people will use it, how many sites are involved, and which integrations you need. Tell us those three and a quote follows.
13FAQ
Did not find your answer? Send us your question
Open the dashboard to try the whole flow: build a form, fill it from a phone, then publish your first report.
For help with installation, form setup, and user training, contact the system administrator at your organization.
